Vacancies at HJF Medical Research International, Inc. (HJFMRI)
BACKGROUND
Henry Jackson Foundation Medical Research International
(HJFMRI) is an international non-governmental research organization working
in several countries providing care and treatment to people affected by
HIV/AIDS and has been actively involved in HIV and AIDS programming for over 30
years.
HJFMRI implements PEPFAR-funded HIV prevention, care, and
treatment activities in the Southern Highlands Zone of Tanzania (Southern
Highlands Program) and country wide for TPDF providing resources, personnel,
and technical support for service provision<.
The program has expanded from supporting the Mbeya Zonal
Referral Hospital to becoming a hub for anti-retroviral treatment in the
Southern Highlands Zone to community support through decentralized services,
with the overall objective of implementing clinical HIV prevention, care,
treatment and research services in Mbeya, Rukwa, Katavi, Ruvuma, and Songwe
regions in the Zone.
Job Title: Controller
Reports To: Program Manager
Location: Mbeya, Tanzania
Job Summary
This position is responsible for managing all aspects of
financial accounting and reporting of the program.
General Overview
This position is responsible for managing all aspects of
financial accounting and reporting of the program. The Controller will serve as
the point person for accounting, auditing and reporting functions.
He/she is responsible for ensuring that the program complies
with all applicable financial policies and procedures, laws and regulations and
donor reporting requirements. This position will be based in Mbeya and will
cover both Tanzania People’s Defense Forces (TPDF) and Southern Highland
Zone(SHZ) programs.
Duties and Responsibilities
- Manages
the finance/accounting staff to ensure that appropriate financial
standards, procedures, and finance reporting standards are adhered to, in
accordance with, MHRP, HJFMRI and donor requirements.
- Tracks
open site specific finance items and works to provide guidance,
resolution, and/or progress reports to various stakeholders in a timely
manner.
- Ensures
that annual reporting schedules are developed, maintained and shared,
financial analysis and reports are complete, accurate, and can be
submitted prior to established deadlines.
- Oversees
the training, development and coaching of finance/accounting staff.
Implements accounting policies, procedures, rules and regulations;
compiles and updates applicable local policies and trains program staff in
all policies and procedures.
- Plans
and monitors cash flow requirements and wire request in conjunction with
the Program Manager (Finance) to ensure the smooth implementation of
programs.
- Plans
and implements systems for financial operations in accordance with MHRP
policies and procedures, including systems for accounting, cash flow
management, budgeting, financial reporting, financial record keeping,
grant management, partner monitoring and compliance.
- Is
responsible for the management of reports from all offices and provides
monthly standard financial submissions to Finance Program Manager for
review and recommendations,
- Assist
in preparation of annual fiscal year budgets with the Sr. Management team
and develops and implements grant budgets and forecasting systems with the
Acquisitions Manager.
- Conducts
financial reviews as required to ensure compliance with MHRP and donor
requirements. On a monthly basis, reviews reports provided by financial
analyst to program budget holders regarding financial analysis of expenses
and annual projection trends to determine present and future financial
performance of the program, the individual projects, and provides feedback
to the Senior Management, on monthly projections.
- Provides
analysis and reporting on special projects, as required.
- Provides
written reports to Financial Program Manager on income, expenditure and
variation from the budget.
- Responsible
for the discovery, mitigation and documentation of financial risks.
- Develops
and maintains an excellent working relationship with MHRP, HJF/MRI and HJF
finance and accounting departments and staff, as well as with other
partner organizations, ensuring that the program is well received and
presented professionally and positively
- Respects
confidentiality in discussing staff and partner organizational matters;
also maintains confidentiality of the program, and its project, fiscal and
personnel related information.
- Work
closely with the program support teams within the site and region to coordinate
monthly closing and reporting to HJFMRI Headquarters.
- Manage
preparation, consolidation and distribution of timely monthly, quarterly
and annual financial statements reflecting status of programs on
grant-to-date basis in accordance with International Accounting Standards
(IAS), International Financial Reporting Standards (IFRS) and donor
requirements.
- Monitor
integrity of accounting data and ensure compliance with organizational
financial policies and procedures, in-country statutory requirements and
donor regulations.
- Provide
appropriate guidance to support staff within the program, including
allowable and non-allowable costs, project startup or closeout,
preparation of wire requests, preparation of budgets and budget
modifications.
- Oversee
and provide coordination of HJFMRI internal and external annual audits and
provide auditors with accounting documents and explanations to audit
queries, as requested.
Minimum Qualifications:
- To
perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
- Proficiency
in both English and local languages, preferred.
- CPA-T
and MBA required
- At
Least 8-10 years of mid-senior level work experience, professional
accounting firm experience is a plus, 3-4 years of supervisory experience
a must
- Prior
PEPFAR, DOD, USAID, CDC or other large donor experience a plus
- Strong
computer skills
- Exceptional
work ethic
- Strong
analytical skills
- Exceptional
written and verbal communication.
- Accuracy
in daily work and other projects
- Demonstrates
exceptional professional judgment
- Ability
to meet and communicated schedules and deadlines
- Ability
to function effectively both autonomously and on complex/sensitive issues
and projects.
Computer skills
An individual should have extensive knowledge of Microsoft Word; Excel, Access,
Power point and QuickBooks accounting software.
HJFMRI is an equal opportunity employer; women are highly
encouraged to apply.
How to Apply?
Please manually apply for this job using the details below:
HJFMRI is seeking a qualified candidate to fill the position of Controller for
the Southern Highlands Program Cover letters and resumes should be sent by mail
through post/EMS/DHL/ or any reliable courier to the Human Resources Manager,
P.O. Box 6396, Mbeya, or transmitted by email to: recruitment@wrp-t.org.
NOTE: To be considered, applicants must put the TITLE
OF THE POSITION in the SUBJECT LINE. CVs should not include any reference to
marital status, birthplace, or tribal and/or religious affiliations. Any CVs
containing this information will not be considered for employment. Hand
delivery of applications will not be accepted. Deadline for submission of the
application is July 26th, 2019. Those who do not meet the minimum
requirements as detailed in the job description below will not be considered.
